HIPAA Compliance Statement
Day Translations is committed to protecting the privacy and security of protected health information (PHI) in all our medical translation and interpretation services.
Our Commitment to HIPAA Compliance
Day Translations maintains strict HIPAA compliance for all medical translation and interpretation services. We understand the sensitive nature of healthcare information and have implemented comprehensive safeguards to protect PHI at every stage of our workflow.
Administrative Safeguards
We have implemented comprehensive administrative policies and procedures to ensure HIPAA compliance:
Privacy Officer
Designated HIPAA Privacy Officer overseeing all compliance activities
Risk Assessment
Regular risk assessments and security audits
Policies & Procedures
Documented policies for handling PHI
Incident Response
Breach notification and incident response procedures
Physical Safeguards
Our physical security measures protect all facilities and equipment that handle PHI:
Facility Security
- Secure, access-controlled facilities
- Workstation security policies
- Device and media controls
- Secure disposal of PHI materials
Technical Safeguards
We employ advanced technical measures to protect electronic PHI (ePHI):
Encryption
AES-256 encryption for data at rest and in transit
Access Control
Role-based access with unique user IDs
Audit Logs
Comprehensive activity logging and monitoring
Authentication
Multi-factor authentication for all systems
Secure Transfer
Encrypted file transfer protocols
Auto Logoff
Automatic session timeout for inactivity
Business Associate Agreement
BAA Available
Day Translations is prepared to execute Business Associate Agreements (BAA) with covered entities and their business associates. Our BAA outlines our commitment to:
- Appropriate use and disclosure of PHI
- Implementation of required safeguards
- Breach notification requirements
- Subcontractor compliance obligations
Staff Training
All Day Translations employees and contractors who handle PHI receive comprehensive HIPAA training:
Training Program
- Initial HIPAA training upon hiring
- Annual refresher training and updates
- Role-specific training for handlers of PHI
- Signed confidentiality agreements
Contact Us
For questions about our HIPAA compliance or to request a Business Associate Agreement, please contact our compliance team:
Email: contact@daytranslations.com
Phone: 1-800-969-6853
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